What Loxo does really well
Before anything else, let's be clear: Loxo is excellent at what it's built to do.
It gives recruiters a centralized place to manage their entire pipeline. Sourcing, outreach sequences, candidate records, client communication - it's all there. For agencies placing candidates across multiple clients, that kind of organization is essential.
But once you get to the point where a client wants to meet a candidate, the workflow shifts.
Now you're not managing data. You're coordinating people.
Where scheduling gets messy
Here's what typically happens after a client - or a hiring manager inside your own company - says they want to move forward with a candidate:
You email the client to ask when they're available. You wait. You get a few time slots back. You email the candidate. You wait again. The times don't line up. You go back to the client. Someone reschedules. A week passes.
None of that lives in your ATS. It lives in your inbox - and it takes up more time than it should.
This isn't a Loxo problem. It's just the nature of coordinating between external parties who don't share a system.
The gap between pipeline management and scheduling
ATS platforms are built to manage data and workflows inside your operation. They're very good at that.
But interview scheduling requires coordinating people who may be outside your operation entirely - or simply busy and hard to pin down. For external recruiters, that means clients and candidates who don't share a system. For internal TA teams, it means hiring managers across departments who have their own calendars, priorities, and response times.
Either way, you're the middle person. And you're manually bridging the gap.
How Arrange fills that gap for Loxo users
Arrange was built specifically for this. It's not an ATS - it's the scheduling layer that sits alongside your ATS and handles the back-and-forth you'd otherwise do manually.
Here's how it works in practice:
When you submit a candidate to a client, you can include a scheduling link directly in your message. The client clicks it, shares their availability or requests the candidate's - no login required. Arrange takes it from there.
When you need to collect availability from both sides at once, Arrange's Matchmaker mode does that automatically, finds the overlap, and sends the invite.
When a client wants to share their calendar directly, Arrange Connect lets them connect their calendar so candidates can book against real availability - with you still in control and in the loop the whole time.
Throughout all of it, you have a live dashboard showing exactly where every interview stands. No chasing. No inbox searching. No "just following up" emails.
Better together
Loxo manages your pipeline. Arrange coordinates the scheduling that happens inside it.
They solve different problems, and they work well together. Whether you're an agency managing candidates across multiple client relationships, or an internal TA team coordinating interviews with hiring managers across the business, the dynamic is the same - you keep your records in Loxo, and when it's time to schedule, Arrange handles the coordination without anyone needing to log into a new system.
The bottom line
If you're a Loxo user, the ATS side of your workflow is likely in good shape.
But if interview scheduling still feels like the part of the job that slows everything down - the emails, the back-and-forth, the waiting - that's not a pipeline problem. That's a coordination problem.
And that's exactly what Arrange is built to solve.
Want to see how it works? Start a free 14-day trial or book a quick demo.
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